Charging and Remission of Charges Policy

Reviewed: January 2018

Date of next Review: Spring 2019


1          Introduction

The Governing Body recognises the valuable contribution that the wide range of additional activities, including trips and residential experiences can make towards pupils’ personal and social education.

The Governing Body aims to promote and provide such activities both as part of a broad and balanced curriculum for the pupils of the School and as additional optional activities.

All education during school hours is free with the exception of individual or group music tuition (see 4 below). We do not charge for any activity undertaken during school hours as part of the National Curriculum.


2          School trips/visits and activities during/in school time – voluntary contributions

2.1 When organising school activities, trips or visits which enrich the curriculum and educational experience of the children, the school invites parents/carers to contribute to the cost. All contributions are voluntary. If sufficient voluntary contributions are not made a proposed event would be cancelled unless school is able to cover the shortfall arising from parents/carers unwilling or unable to make a voluntary contribution. If the event does proceed, each child would be allowed to participate fully without discrimination irrespective of contribution circumstances.

2.2 Parents/carers have a right to know how each individual trip is funded. The school provides this information on request.

2.3 The following is a list of additional activities sometimes organised by the school, which require voluntary contributions from parents. These activities are known as ‘optional extras’. This list is not exhaustive:

  • Visits to museums
  • Sporting activities – sometimes involving transport expenses
  • Outdoor adventure activities
  • Visits to the theatre
  • School trips
  • Musical events

2.4 Parents/Carers will be given reasonable advanced notice of proposed visits/activities and school will provide details of how each individual voluntary contribution amount has been determined (this information is available on request). Staged payments may be arranged where contributions are significant.

3          Residential visits - Charges

3.1 If the school organises a residential visit in school time or mainly school time, which is to provide education directly related to the National Curriculum, we do not make any charge for the education. However, we do make a charge to cover the costs of board and lodging and may invite voluntary contributions to meet other costs associated with the visit. In some circumstances there may be cases of family hardship which make it difficult for students to take part in particular activities for which a charge is made. When arranging a chargeable activity, the Governing Body will invite parents to apply in confidence by writing to the Headteacher for the remission of charges in part or in full. Authorisation of remission will be made by the Headteacher in consultation with the Chair of Governors.

3.2 Parents/Carers will be given advanced notice of proposed residential visit opportunities together with an early indication of charges and voluntary contribution requests and staged payments may be arranged where contributions are significant.

4          Music Tuition

4.1 For all children who study music as part of the normal school curriculum. We do not charge for this.

4.2 Visiting music teachers offer individual or small group music tuition at the school which is additional to the National Curriculum. We give parents information about availability of this facility at the start of each academic year and a charge is made for these lessons. Parents/Carers, who are experiencing financial difficulty, are invited to write in confidence to the Headteacher for a remission in charges in part or in full. 

5        Exams

5.1 The cost of a public examination entry for a subject for which the student has not been prepared for by the school and the school does not support the educational value of the examination will be charged.

5.2 The school may charge for any costs incurred from entering a student for a subject which the student fails – without good reason – to meet the examination requirements or fails to sit the examination(s); this will be at the discretion of the Headteacher.

6        Charging in Kind

6.1 The cost of materials, ingredients, equipment (or the provision of them by parents) for practical subjects where parents indicate in advance that they or their child wish to own the finished product will be charged for. 

7         Out of School Clubs and Activities

7.1 The school offers a range of out-of-school clubs – and reserves the right to charge for such sessions to cover the cost of provision where those activities are not directly aimed at providing educational benefit to pupils.

8         Transport to Extra-Curricular Activities (Out of School Clubs and Activities)

8.1 Parents/Carers may be charged to cover the transport expenses associated with the trip as an extra-curricular activity. Charges for transport will be strictly based on covering actual costs (as defined in legislation) with no profit element.

9          Loss of/ Damage to School Property 

9.1 Parents/Carers may be asked to meet the costs of repair/replacement of school property lost or damaged as a result of a pupil’s behaviour. This will be at the discretion of the Headteacher. 

10        Flexible 15 hours entitlement for 3 years + children (Nursery)

10.1 All children between the ages of 3-4 years are entitled to 15 hours provision in school. These hours can be taken in one of the following:

5 mornings or

5 afternoons  

Or two and a half days beginning or end of the week.

Any hours over and above the entitled 15 hours are chargeable unless you meet the eligibility criteria for additional funded hours (see Nursery/EYs Admissions Policy).

11        Remission

It is the policy of the Governing Body:

11.1 Remission of charges – only applicable to parents who are in receipt of Income Support, Income Based Job Seeker’s Allowance, Support under Part V1 of the Immigration and Asylum Act 1999 and Family Credit. The Guarantee Element of the State Pension Credit is eligible for remission of charges. Remission of charges only applies to board and lodgings charges, which are levied directly by the LA or the school and where they relate to activities deemed to take place wholly or partly in school hours.

11.2 Charges for instrumental tuition will be remitted where parents are in receipt of income support, job seekers allowance (income based) or child tax credit with annual income below a level determined annually and not receiving working tax credit. Remissions are also available for siblings.

11.3 To look at individual cases where parents have been unable to give a donation.

11.4 To agree how to fund shortfalls for activities. 

    12        General

    12.The Governing Body may, from time to time, amend the categories of activity for which a charge may be made. 

      Nothing in this Policy statement precludes the Governing Body from inviting parents to make a voluntary contribution towards the cost of providing transport for students to educational off-site activities during the school day. The school may make a contribution to the entrance costs to educational activities e.g. Museums etc. However, the school will not make financial contributions towards off site residential visits for children or staff.

      Voluntary contributions will be sought for activities during the school time when the cost of these activities is not met by the school budget. If the contributions received do not cover the cost of arranging the activity, it may have to be cancelled. Failure to contribute, however, would not in itself prevent a student from participating in an activity.  


      Signed: …………………………………………………….. (Chair of Governing Body)

      Date approved by Governing Body: ……………………………………………………

      Date for next Governing Body review: ……………………………………………